Administrator − Management Support -(PSISD)

Detailed description

The successful candidate will be responsible for the following key performance areas:

• Engage in short-term planning and perform tasks against work plans formulated in collaboration with the Team Leader/Manager. 

  • Perform general administration in support of departmental operations, including but not limited to correspondence, records management, data capturing and document processing (typing/formatting), licence certificates, Government Gazette publications, website authoring, authorised signatories and delegations of power.

  • Perform administrative tasks in support of the department’s financial administration as requested by the Manager, including activities in relation to levies and fees, the budget, obtaining vendor information, processing invoices, procuring goods and services, and ensuring the timely submission of accurate payment information.

  • Execute administrative activities with regard to training, events and facilities management. 

  • Administer, prepare and distribute departmental publications and marketing material. 

  • Assist in the administration of risk management, business continuity, state of control, compliance management, internal audit, ethics and activities related to the Protection of Personal Information Act 4 of 2013 and Promotion of Access to Information Act 2 of 2000.

  • Engage effectively with internal stakeholders.

  • Perform administrative duties on an ad hoc or project basis.

  • Perform work independently within established practices, given processes, rules and regulations, ensuring compliance with standards, policies and other guidelines in executing own tasks.

  • Diagnose problems and choose/modify routines to deal with them, displaying the ability to provide solutions to problems within a defined context. 

  • Willingly address any gaps in performing tasks and activities against required standards.

Job requirements

To be considered for this position, candidates must be in possession of:

• a Higher Certificate (NQF 5) in Administration, Risk and Compliance, Governance or Records Management, or an equivalent qualification; and 

  • a minimum of one to three years’ experience in a management support environment.

• knowledge and understanding of:

  • industry, organisational and business awareness; 

  • quality assurance; 

  • continuous improvement; 

  • continuous learning and/or professional development;   

  • business continuity planning; 

  • administration strategy and planning; 

  • legislation, governance, risk and compliance;    

  • administration information management;

  • administration reporting;

  • cost administration; 

  • administration-specific inventory management; 

• a client focus;

• a service and stakeholder focus;

• the ability to work in a team;

• interpersonal sensitivity;

• a drive for results;

• problem-solving and analytical skills; 

• verbal and written communication skills; and

• a learning focus.