Personal Assistant

The successful candidate will be responsible for the following key performance areas:

• Manage and maintain the Divisional Head and senior managers’ diaries, including logistical arrangements for appointments and travel in liaison with relevant personnel. 

• Ensure that all submissions are made to the correct committees before the deadlines (e.g. Governors’ Executive Committee submissions).

• Receive, screen and respond to incoming telephone calls using own initiative and, where appropriate, deal with queries and/or route calls to appropriate persons and/or departments. 

• Prepare and edit correspondence, communications, presentations and other documents, and conduct basic investigations and analysis where necessary for this purpose.

• Ensure that all incoming and outgoing correspondence is registered and filed in accordance with the File Plan of the South African Reserve Bank (SARB). 

• Collate and coordinate project-based and other information on behalf of the Divisional Head and senior managers. 

• Review operating practices in own area and implement improvements where necessary. 

• Maintain positive internal and external relationships, engaging with members and stakeholders at all levels of seniority. 

• Create and maintain a contact database for the division as well as a filing system in accordance with the File Plan of the SARB. 

• Perform day-to-day duties in an ethical manner that involves maintaining absolute confidentiality in all matters related to the division. 

• Distribute correspondence, circulars and memorandums to staff in the department or the SARB on matters emanating from the department.

• Perform any other tasks as instructed by the Divisional Head and senior managers, as and when required.